Compliance-ready digital access logs Real-time alerts for overstays & violations

Current Market Challenges

Manual processes slow down entry, increase risk, and make compliance reporting harder than it needs to be.

Manual Visitor & Contractor Registration

Paper-based logbooks cause delays, errors, and make audits difficult.

Inconsistent Safety Briefings

Manual safety inductions lead to inconsistencies and missed acknowledgments.

Inaccurate Asset & Scrap Tracking

Physical records for disposal/returnables result in loss, misuse, or delayed tracking.

Reactive Incident Handling

Unauthorized entries or safety non-compliance are typically discovered after incidents occur.

Limited Audit Trail for Compliance

Manual logs make it difficult to produce transparent records for ISO audits and ESG reporting.

SmartPass Solution Approach

Move from paper and after-the-fact discovery to automated workflows, real-time monitoring, and audit-ready records.

Digital Visitor & Contractor Management

Automates registration with pre-approval, QR check-in, and real-time monitoring.

Standardized Safety Briefing & Permit Control

Ensures completion of digital safety inductions before entry.

Smart Asset & Scrap Tracking

Tracks disposal and returnable items with digital approvals and workflows.

Real-Time Alerts & Monitoring

Detects unauthorized entries, expired passes, and safety violations instantly.

Audit-Ready Digital Records

Centralized logs support ESG reporting and ISO compliance reviews.

Core Features Overview

Digital validation, tracking & alerts

Reduce risk with real-time pass checks, overstays and incident notifications.

Analytics ready for audit compliance

Exportable reports and dashboards for audits, investigations and ESG needs.

Unified platform

Visitors, contractors, employees and assets managed in one place.

Explore Modules
Workers Team collaboration

Modules

Deploy what you need now, and expand over time—without losing visibility or control.

  • Pre-registration with QR code
  • Safety briefing & acknowledgment
  • Material delivery registration
  • Required approval for entry
  • Real-time overstay alerts

  • Work permit & certification validation
  • Contractor self-service portal
  • Zone-based access control
  • Safety induction tracking
  • Incident & compliance reporting

  • Real-time activity: visitors, contractors, employees & assets
  • Upcoming activity: scheduled visits and expiring permits
  • Zone occupancy heatmap for visibility
  • Overstay & incident alerts for immediate action
  • Centralized monitoring for people & assets

  • Non-returnable assets: multi-level approval → disposal → audit log
  • Returnable assets: approvals → expected return date → tracking & alerts
  • End-to-end asset traceability
  • Automated follow-up alerts
  • ESG impact tracking

  • HRMS / ERP sync for employee & asset data
  • Access control: gates, RFID, biometrics
  • CCTV correlation with visitor logs
  • ESG & audit reporting tools
  • API / webhooks to connect client systems
Web registration Safety acknowledgement Asset request workflow
Sample screens from SmartPass web and mobile flows.

Easy-to-Use Report Builder

Create custom audit exports anytime—without manual spreadsheet work.

  • Generate custom reports anytime
  • Smart grouping & sorting for better data
  • Column picker for preferred fields
  • Export options for audit reviews
Report builder

Dashboard Analytics Tool

Operational visibility across people, permits, and assets—backed by evidence you can export.

Visitors
Flow, peak hours, overstays
Contractors
Certifications, compliance
Assets
Disposal trends, sustainability impact
Charts
Line, heatmap, stacked bar, gauge
Analytics dashboard

Built for Compliance

Designed to support safety, quality, data privacy, restricted access, and ESG reporting requirements.

ISO 45001

Safety & induction

ISO 9001

Standardized approvals

C‑TPAT / ITAR

Restricted access control

GDPR / PDPA

Data privacy & protection

Together We Achieve

Secure access, safety readiness, asset care, proactive protection, and trusted compliance through audit-ready digital logs.